No-Show Calculator

Estimate how many appointments you’re losing—and how much AI SMS reminders can recover.

  • Use the calculator below to see your no-show problem in dollars, then get a Simple Plan to Fix It.

What Your Results Mean

  • No-shows/month (current): How many booked appointments aren’t showing up today.
  • No-shows avoided: The number of missed appointments you save with AI reminders.
  • Extra kept appointments: Every avoided no-show = one more appointment kept.
  • Monthly revenue recovered: Extra kept appointments × your average job value.
  • Reminder spend: Messaging cost (e.g., a couple SMS per appointment).
  • Total cost: Reminder spend + your platform fee.
  • ROI: (Recovered revenue − Total cost) ÷ Total cost × 100.
  • Payback period: How many days it takes to cover your monthly cost.

Why AI Reminders Work

Traditional reminder systems fire one generic message. Our AI flow:

  1. Sends a confirm/reschedule link at smart intervals (booking, 24h, day-of).
  2. Uses two-way SMS—if they reply “running late,” it reschedules instead of losing the slot.
  3. Fills cancellations by auto-pinging a waitlist, so your calendar stays full.
  4. Adds a same-day nudge (“Reply C to confirm”) that dramatically reduces day-of no-shows.

Typical outcome: 20–40% fewer no-shows in local service businesses.

Quick Scenario (Example)

A clinic with 120 appointments/month and 18% no-show rate implements AI reminders that reduce no-shows by 30%. Average job value is $250.

  • No-shows avoided: ~7 / month
  • Revenue recovered: $1,750 / month
  • Cost: ~$6 messaging + $99 platform = $105
  • ROI: ~1,566%
  • Payback: ~2 days

Who This Helps Most

  • Healthcare: dental, chiropractic, med-spa, physical therapy
  • Home services: HVAC tune-ups, plumbing estimates, electrical quotes
  • Beauty & wellness: salons, barbers, spas, trainers
  • Automotive: repairs, inspections, detailing

If you Book Appointments, this works for You.

What You Get When We Set This Up

  • Done-for-you AI reminder flow (confirm/reschedule, smart timing, day-of nudges)
  • Two-way SMS that actually handles replies and reschedules
  • Missed slot recovery (auto-notify waitlist/open times)
  • Simple dashboard with no-show rate, fills, and ROI
  • White-glove support to keep deliverability and compliance solid

Pricing & Next Steps

Most businesses start on the $99/month plan and upgrade as volume grows.
Prefer concierge setup? Book the $49 AI Strategy Jumpstart and we’ll map your flows on the call.

Benchmarks & Assumptions

  • Typical baseline no-show rate without reminders: 10–25%
  • Typical improvement with proper flows: 20–40% reduction
  • Messaging cost per appointment: $0.03–$0.08 (2–3 SMS)
  • Data here is an estimate; your real numbers may vary by season and niche.

FAQ

Do I need to change systems?

No. We can integrate with what you already use (calendar/booking/CRM) or provide a lightweight booking layer.

Will my customers get spammed?

No. Messages are short, timely, and useful—confirm/reschedule links remove friction and reduce annoyance.

Is this compliant?

Yes. We set up A2P 10DLC properly and monitor deliverability so messages keep landing.

Will this work for multi-location?

Yep. We route reminders per location and roll up reporting.

Do you store my calculator inputs?

No. This calculator runs in your browser and doesn’t save or send inputs.